How to setup Alerts In Sharepoint 2010 ?

To setup Alerts in Sharepoint

We need to navigate to the List or Library on which we need to setup alerts .

1. Click on the Library tab under Library Tools .
2. Below in the ribbon you will see an option alert me .
3. when you hover you will see 2 options
               a. set alert on this Library
               b. manage my alerts
4. you can now set alerts on this library
5. Send alerts to has your name by default.
6. Delivery method can be set to SMS or Email .
7. The other options are understandable

1. change type
2. send alerts for these changes
3. when to send alerts

Click ok and you are done .

You can also setup alerts on item Level file level .

You just need to hoever the mouse on the file you will find a drop down when you click on the drop down
You will find a option to set Alerts .

Other options are the same .

Can I setup Alerts for my Team members ?

Yes you can setup alerts for your team members .

When you setup alerts like in the earlier post

http://sharepointdirect.blogspot.in/2013/06/how-to-setup-alerts-in-sharepoint-2010.html

By default your name will be reflected over there Change it to the name of the member or the group to which we need to setup alerts .

You can also Convert a Outlook DL into a Security group and send alerts to the DL .

Note : All nested DL`s also should be converted into a security group to be resolved in sharepoint

Can I send Email Alerts From SharePoint 2010 To Distribution Lists

Yes we can send Email alerts From SharePoint 2010 To Distribution Lists.

How ?

The answer is First you need to convert the DL into a security group for the DL to get resolved in Sharepoint . As Sharepoint doesnt recognise DL`s

After that is done .

1. Log in to your SharePoint site and navigate to Site Actions > Site Permissions

2. Add this distribution list to the site as a member of an existing SharePoint permission   

    group . you can give Read permissions no Higher permissions needed .

3. Navigate to Settings > Group Settings and make sure that the following is true

Who can view the membership of the group: Everyone.

Group permissions level: at least,Read permissions

4.  Navigate to the library or list and click Library (List) > Tools > Set alert on this library (list)

5.  Add the distribution list in the field Send alerts to

The alerts now will be sent to the members of this distribution list.

Error Message when a user tries to set up Alerts

Today one of my user was getting an error when she was trying to setup alerts for her self

Error : "The following users do not have e-mail addresses specified: . Alerts have been created successfully but these users will not receive e-mail notifications until valid e-mail addresses have been provided Set my e-mail address"

Troubleshooting -

We checked the users email address on the my site and found it is reflecting in the profile .
However still we get the error message

we then checked for the permissions the user has

she had all the permissions in the world

Full control , design , read , contribute :)

removed the user permissions from that site and readded her with full control .

The issue was resolved the user was able to setup alerts .

The issue seems to Occur when the user has been added to the site before the email address was created .

Alerts do not work after upgrading WSS 2.0 to WSS 3.0

RESOLUTION:
===========
1.Take the stsadm backup of the WSS 3.0 site where alerts are not working
2.Delete the web application and the WSS 3.0 site without deleting the content database (Not deleting the content database just to ensure the original database exists)
3.Create a new web application and the site collection
4.Restore the earlier taken stsadm backup on to the newly created WSS 3.0 site

Command syntax for stsadm backup is

"stsadm -o backup -url <http://sitename> -filename <file location>
Command syntax for stsadm restore is

"stsadm -o restore -url <http://sitename> -filename <file location> -overwrite